An Ecu Check, or East Carolina University disciplinary records check, helps determine if a student or alumnus has violated the university’s code of conduct. This article explains the process of requesting and interpreting these records, including timelines and data retention policies.
Requesting an ECU Check
Individuals can request their own disciplinary records by completing the Disciplinary Records Check Request Form. The form requires specifying a return method, either fax or email. Remember that this request only provides information from the Office of Student Rights and Responsibilities. Separate requests to the Office of the Registrar are needed for academic records.
Third-party requests, such as from academic institutions or employers, also use the same Disciplinary Records Check Request Form. Critically, these require a signed release from the student or alumnus.
ECU Check Procedure and Timelines
ECU check processing takes up to 7 days. Applicants should factor this into application deadlines. Internal requests from faculty and staff, using the Disciplinary Records Check Form, have different timelines:
- Under 100 students: Allow one week.
- Over 100 students: Allow at least two weeks.
Generally, these internal ECU checks are completed within ten business days.
Record Maintenance and Information Disclosed
ECU maintains student conduct violation records for eight years. Suspension or expulsion records are kept permanently. Academic integrity violation records for graduate students are retained for eight years from the incident. For undergraduate students, these records are kept for eight years from the academic year of the offense.
Disclosed information in an internal ECU check includes:
- Incident date
- Violated policies (or a summary)
- Assigned sanction
- Pending cases (if applicable)
The following are not disclosed:
- Cases with a “not responsible” finding.
- Cases with informal action or no action taken.
- Cases with granted Medical Amnesty.
Conclusion
Understanding the ECU check process is crucial for students, alumni, and potential employers. By following the procedures and respecting the timelines, requesters can obtain necessary information regarding student conduct records. Remembering that separate requests are needed for academic information ensures a complete picture.
